#1 MEETING ROOM BOOKING SOFTWARE
Put an end to ghost meetings and meeting room chaos
Hybo simplifies hybrid working: your employees see real-time availability and book rooms or desks in seconds from their calendar. We take the frustration out of finding a space, for an agile, organised, friction-free office.
Real impact: Benefits for HR, IT and Facilities
SMART MEETING ROOM BOOKING SYSTEM
Turn wasted space into real availability
Optimise your meetings with Hybo's flexible meeting room booking.
- Smart rooms
- Integration with Outlook, Teams or Google Workspace
- Occupancy reporting
Fast integration: our module is deployed in under 24 hours
MEETING ROOM MANAGEMENT
Reclaim the rooms that remain booked but are not being used.
Hybo detects when a meeting doesn't take place and automatically frees up the room. Your team will always know exactly which rooms are genuinely free to work in.
- Daily alert for unused bookings
- Room bookings (one-off or recurring)
- Weekly or monthly booking limits
- QR check-in + auto check-out
INTEGRATIONS
Connect Hybo to the tools you use every day
Hybo integrates with the most widely used management tools, as well as third-party, multi-sector tools and solutions, helping you centralise and simplify processes.
View all integrationsBOOKING MANAGEMENT IN THE OFFICE
You don't need more space, you need to eliminate ghost meetings
Up to 30% of meeting room capacity is lost to no-show bookings. With real-time attendance confirmation, you guarantee optimised occupancy across your premises.
- CSV list of bookings
- Teams meeting integration
- Ability to invite guests to meetings
- Set, hand over and reclaim executive bookings
THE MEETING ROOM BOOKING APP WITH ENDLESS INTEGRATIONS
Direct, easy integration with the tools your team already uses
No more asking whether a room is free — just check!
- Book rooms based on their equipment
- Integration with Meet, Zoom and Webex
- Wifi, NFC or Beacon check-in (coming soon)
WHY CHOOSE US?
The benefits of having Hybo as your ally
01.
Interactive room floor plans
See each room's availability in real time on the office map and book the ideal space based on capacity and equipment, quickly and intuitively.
02.
Native integration
Instant two-way sync with Microsoft Teams, Outlook and Google Workspace to schedule the meeting in your calendar and book the room in a single step.
03.
Check-in and room release
Confirm attendance via QR code or entry screen. If attendees don't show up, the room is automatically released to eliminate "ghost bookings".
04.
Usage and occupancy analytics
Get detailed reports on peak demand hours, occupancy rates and underused rooms, so you can make data-driven decisions and size your spaces correctly.
05.
Customisable booking rules
Set time limits, advance-booking restrictions, or VIP room allocation by department to tailor the software to your company's internal policies.
06.
Multi-device access
Lets any employee book or change rooms in seconds from the mobile app, web browser, Teams, or directly from the door-mounted screen.
What people working with Hybo say
My overall experience is very good. I would recommend the tool to any HR manager looking for a similar tool, both as a user and as an administrator.
Silvia, Talent Manager
Overall, the software is easy to administer, bookings are simple to make, and the integration with Microsoft Outlook makes it even easier to use.
Sergio, Facility manager
As an administrator, it could improve on what was already mentioned in the disadvantages question: admin mode should also allow making bookings from the floor plan, so we can help with bookings.
Juan Carlos, Especialista TI
Go beyond simple bookings — create experiences for your people
Manage and optimise your corporate spaces with everyday experiences for your teams.
Manage all office spaces and services from a single place: workstations, rooms, lockers, canteens, visitors and incidents. Optimize their use with real data and create a simpler experience for everyone.
Connect and manage all corporate mobility options: parking, fleets, shuttles and carpooling. Facilitate commuting, reduce costs and move towards more efficient and sustainable business mobility.
Boost the connection between people and the company with internal communication, benefits, activities, challenges and hospitality experiences. Strengthen the corporate culture and increase team engagement.
Contact us
Consult with our Hybo workplace management experts
FAQs
Is it hard to integrate Hybo with our current way of working?
No, integration is quick and simple. Hybo connects natively in just a few clicks with Microsoft Teams, Outlook and Google Workspace. Your team won't need to learn a complex new system or change their habits — they can keep booking rooms directly from the calendars and tools they already use every day.
How does Hybo integrate with Google Calendar and Outlook?
Hybo has native two-way sync. When you schedule a meeting from your usual calendar, you can add the room directly — the booking updates instantly on both platforms with no extra steps.
What happens if a room is booked but ends up not being used?
To prevent "ghost bookings", Hybo requires check-in via QR code, the mobile app or an in-room screen. If no one confirms attendance within a set time limit, the room is automatically released for colleagues to use.
Do we need to install physical screens outside every room?
No, it's not compulsory. You can manage bookings and check in via the mobile app or web browser. That said, Hybo is compatible with door-mounted screens if you'd like to display real-time occupancy on site.
How does Hybo help the Facilities team optimise space?
It provides real-time occupancy metrics and reports. This makes it easy to identify which rooms are in high demand, which are underused, and to make data-driven decisions when sizing your office.